Personal Assistant - UNITED DEVELOPMENT COMPANY - Qatar
- By Qatar Job Bank
- Published 10/11/2011
- Clerical And Assistants , Qatar
The Personal Assistant to the GM of Marketing & Communications shall be responsible for all the GM’s office related issues, requirements and administration work.
Main Activities:
• Accurate and timely maintenance of files of the GM.
• Ensure that all secretarial and administrative activities are carried out efficiently and effectively.
• Handle the GM’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the meetings.
• Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day business needs.
• Handle all incoming and outgoing emails, correspondence and telephone calls and ensure that it is translated properly.
• Take minutes and type memos, letters and emails, in Arabic/English, as requested by the GM and ensure its correct archive.
• Take in charge all issues related to the GM travel arrangements: air tickets and hotels booking, filling of travel forms, follow-up out of pocket expenses, transmission to the accounting department, etc.
• Ensure the organization of all administrative filling and referencing procedures.
• Welcome and attend the GM’s visitors and maintain good public relations.
• Prepare a press review, as and when requested by the GM.
• To undertake any other duties that may be required as determined by the Supervisor or Manager.
Skills, Knowledge and Experience:
• 5+ years of progressively responsible professional experience of secretarial / administrative role
• Marketing and communication background is an advantage.
• Excellent skills with computer productivity tools.
• Excellent communication skills.
• Fluent in the English language. Fluency in Arabic a plus.
• Good time management skills
• Able to build trust and consensus.
Apply Online
Main Activities:
• Accurate and timely maintenance of files of the GM.
• Ensure that all secretarial and administrative activities are carried out efficiently and effectively.
• Handle the GM’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the meetings.
• Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day business needs.
• Handle all incoming and outgoing emails, correspondence and telephone calls and ensure that it is translated properly.
• Take minutes and type memos, letters and emails, in Arabic/English, as requested by the GM and ensure its correct archive.
• Take in charge all issues related to the GM travel arrangements: air tickets and hotels booking, filling of travel forms, follow-up out of pocket expenses, transmission to the accounting department, etc.
• Ensure the organization of all administrative filling and referencing procedures.
• Welcome and attend the GM’s visitors and maintain good public relations.
• Prepare a press review, as and when requested by the GM.
• To undertake any other duties that may be required as determined by the Supervisor or Manager.
Skills, Knowledge and Experience:
• 5+ years of progressively responsible professional experience of secretarial / administrative role
• Marketing and communication background is an advantage.
• Excellent skills with computer productivity tools.
• Excellent communication skills.
• Fluent in the English language. Fluency in Arabic a plus.
• Good time management skills
• Able to build trust and consensus.
Apply Online
